Publishing and managing your business documents is at the heart of your intranet

Our extensive intranet document management application includes full access control, audit trail and version history. Further control is added by processes such as mandatory read and document approval. 

Ensure important documents are read by your colleagues 

Mandatory read is a useful feature that makes sure staff read certain key documents on your intranet. Document management notifies them of the document and asks users to confirm they have read this. As the document contributor you will see a report that shows who has and hasn’t read your document yet. This gives you documented evidence that content like policies and procedures have been read and allows you to chase up those who are yet to acknowledge.

Get document sign-off before your content is released 

The approval process can be used to allow an individual or a group to approve documents before they are released on your intranet. Using document approvals gives you the option of vetting content, particularly content that may be legally sensitive or may be subsequently released externally. Approvals can be made by an individual, a whole group or by just one of the members in a team depending on the needs of your business.

Your organisation’s files are stored in an intuitive folder structure

Engage’s document management allows your colleagues to store their documents in a folder structure chosen by the business or by your users. Each department can have their own set of folders only accessible to them as well as folders shared with the whole business. It’s all very flexible and can easily be changed to suit the way your business works.

Capable of managing millions of documents 

Our document management application has been tried and tested over many years in many different organisations; within both an intranet and an extranet environment and has managed millions of documents. As part of Engage it can be deployed over different time zones and multiple servers (it also works nicely in a single office too).

Your Engage intranet gives you the best of both worlds, integrating with SharePoint document libraries if needed with both Engage document management and SharePoint document integration enabled across different areas of your intranet if desired. 

Documents can be promoted from SharePoint and OneDrive repositories to Engage. This gives users who don’t have Microsoft 365 or SharePoint licences access to those documents easily via Engage.